NDA and Document Workflow at Lobby Check-In
Asking a visitor to sign an NDA on a clipboard is a workflow from 2008. Here's what modern document handling at lobby check-in looks like — and what it changes for your legal team.
by Building Intelligence Team
November 26, 2025
What modern document workflow does
A visitor walks into the lobby of a pharmaceutical research facility. Before they can pass the receptionist, they need to sign a non-disclosure agreement. The current process: the receptionist hands them a clipboard with a paper form. The visitor signs. The form goes into a drawer. Six months later, when the legal team needs to verify the NDA was signed, they go through the drawer. This is the workflow most companies still run.
What documents this applies to
A visitor walks into the lobby of a pharmaceutical research facility. Before they can pass the receptionist, they need to sign a non-disclosure agreement. The current process: the receptionist hands them a clipboard with a paper form. The visitor signs. The form goes into a drawer. Six months later, when the legal team needs to verify the NDA was signed, they go through the drawer. This is the workflow most companies still run.
The legal team’s view
A visitor walks into the lobby of a pharmaceutical research facility. Before they can pass the receptionist, they need to sign a non-disclosure agreement. The current process: the receptionist hands them a clipboard with a paper form. The visitor signs. The form goes into a drawer. Six months later, when the legal team needs to verify the NDA was signed, they go through the drawer. This is the workflow most companies still run.
When it matters
A visitor walks into the lobby of a pharmaceutical research facility. Before they can pass the receptionist, they need to sign a non-disclosure agreement. The current process: the receptionist hands them a clipboard with a paper form. The visitor signs. The form goes into a drawer. Six months later, when the legal team needs to verify the NDA was signed, they go through the drawer. This is the workflow most companies still run.
See it in action
See how SV3 Enterprise handles NDA and document workflow at the lobby.
